Zotero HowTo#

Daily Business#

Download pdf of a journal article, and transfer it to the Zotero database, with automatic analysis of content:

Download pdf of a journal article via DOI:

Add arbitrary pdf to the Zotero database:

  • e.g. https://publikationen.bibliothek.kit.edu/1000018419/1355289 (Denny Vrandecic: Ontology Evaluation. Dissertation, June 10, 2010 )

  • Zotero > PLUS-icon “Kopie einer Datei speichern” > select pdf in your file system

  • Zotero will import and show pdf file - but metadata are missing!

    • enter them manually: right click > add metadata

Those who find the manual collection of metadata too tedious and error-prone can search for metadata on the web.

  • Denny e.g. is listed here: https://dblp.org/pid/59/5618.html. Search his publication in the 2010 section.

  • Export record > BibTeX: a new page will open, and show the BibTeX record … and Zotero will recognize the metadat!

  • Hit the “Z” icon in the toolbar, and import the metadata into Zotero.

  • As a last step drag the pdf-file into the newly generated metada record.

Try this also with:

pdf without metadata, e.g. Universität Osnabrück – Dezernat 7: Wie schreibe ich ein wissenschaftliches Exposé? https://www.uni-osnabrueck.de/fileadmin/documents/public/4_forschung/4.3_nachwuchsfoerderung/zepros/Wie_schreibe_ich_ein_wissenschaftliches_Expose_09022020_01.pdf

  • Download to Downloads; Zotero > PLUS-icon > Kopie einer Datei speichern

  • Zotero > right klick on imported pdf file > create parent item > Manual Entry

My most often used workflow

  • search for article e.g. with google

  • download pdf, Zotero > PLUS-icon > Kopie einer Datei speichern: Metadata out of the box available and ok? If not:

  • search for DOI;

Export to BibTeX file#

Merge other Zotero database into existing Zotero database#

“””You will want to export one library as Zotero RDF and import the .rdf file into the second library. To do this, click “File” → “Export Library…”. The default export format should be “Zotero RDF”, which you should leave selected. You can check the boxes for including files and notes if you would like to transfer those to the other library. Click OK, name the .rdf file, and choose a destination to save it. You can then e-mail this folder to a friend or colleague or to yourself. From the second Zotero library, click the “File” menu again and select “Import…”. Choose the .rdf file in the folder you created and click OK. This should import the items, combining the two libraries.””” (2017/11/22) https://www.zotero.org/support/kb/merging_libraries

JB: Tested 2022-03-11 with directory /home/dsci/a/l/test/zotero-rdf-2022-03-11/ - it works fine!